Meeting Agenda Timer and Minutes Generator

Timeboxing a meeting topic by topic and exporting the minutes

The tool splits a meeting into agenda items, each with a duration, a speaker and notes, then runs a countdown for one item at a time; the planned total is the sum of those durations (55 minutes for the sample agenda). At the end it assembles agenda, notes, decisions and action items into Markdown minutes you copy with one click.

How the timer works

Each agenda item gets a duration in minutes (at least 1, 10 by default for a new item). The timer starts from that duration and counts down second by second. The digits turn red during the last minute and the progress bar turns red once more than 85% of the time has elapsed. At zero the timer stops and shows a time-is-up message; it does not track overtime. The Next topic button marks the item as done and loads the next one without restarting the clock, which leaves room for the handover.

Example with the sample agenda

Four items of 10, 15, 20 and 10 minutes give a planned total of 55 minutes, shown in the header of the minutes. On the 20-minute item the bar turns red with 2:59 left (85% of 1,200 seconds, i.e. 1,020 seconds, have elapsed) and the digits flash red from 00:59.

The copied minutes

The Markdown text holds the title, today's date, the planned total, the goal, the attendees, each numbered item with its duration, speaker and notes (a no-notes line when empty), the general notes and an action table: status (done or in progress), task, owner, due date. It pastes into any Markdown-aware tool such as Notion, a wiki, GitHub or GitLab.

Limits

• Nothing is saved: reloading the page clears the agenda, notes and actions. Copy the minutes before closing the tab.
• Editing any agenda item (title, duration, speaker or notes) resets the running countdown to its planned duration. While the clock runs, type in the general minutes and decisions box, which does not touch the timer.
• The due date of a new action cannot be edited on screen; it is exported as Deadline and must be filled in after pasting.

This tool keeps time during the meeting. To assign roles for each action (who does it, who signs off, who is consulted, who is informed), the minutes generator with a RACI matrix is the better fit.

Frequently Asked Questions

How should I split the time between topics in a one-hour meeting?

Give each agenda item a duration: the tool adds them up and shows the planned total. The sample agenda (10 + 15 + 20 + 10 minutes) comes to 55 minutes, which leaves a 5-minute buffer in an hour for handovers.

What happens when the time for an agenda item runs out?

The timer stops at 00:00 and shows a time-is-up alert. It does not count overtime, so the facilitator decides whether to extend the item by restarting it or to move on to the next one.

Does the timer jump back to the full duration when I take notes?

No. The countdown only reloads when you move to the next item, press the reset button, or change the planned duration of the current item. You can type notes, rename an item or change the speaker while the clock runs.

What format are the minutes exported in?

Markdown, copied to the clipboard: headings, the list of items with duration and speaker, notes and a four-column action table (status, task, owner, due date). Pasted into Notion, a wiki or GitHub it renders with formatting; in a plain-text email the Markdown symbols stay visible.

Is this tool really free?

Yes, all tools on Kristools are 100% free and accessible without registration.

Is my data protected?

Yes. All processing is performed directly and securely inside your browser. No personal data is sent to our servers.